Senior Accounting Specialist

Posting Closes: December 25, 2025

Starting Pay: $22.46 hourly

General Description:

Under minimal supervision, the Senior Accounting Specialist is primarily responsible for managing and maintaining specialized fiscal and accounting records related to vendor payments and expense transactions. This position plays a key role in ensuring the accuracy, timeliness, and compliance of the department’s accounts payable processes, while also supporting overall accounting operations.

Minimum Qualifications:

• Graduation from high school or possession of a GED, AND
• Three (3) years of experience in bookkeeping or maintaining accounting records.
• A comparable amount of education and experience may be substituted for the minimum requirements.
• May be required to complete and pass required skills testing.

Background Screening: This position will require an extensive background investigation.

Essential Functions:

• Reviews and processes daily incoming invoices to ensure accuracy, appropriate authorization, and correct account coding in compliance with agency policies and procedures.
• Prepares and executes weekly Accounts Payable processing cycles, ensuring timely and accurate disbursement of payments.
• Communicates with vendors regarding invoice discrepancies, payment statuses, and addresses other inquiries.
• Conducts routine, non-complex audits of a variety of records by examining, verifying, and reviewing accounts, invoices, and vouchers.
• Exercises judgement and works without close supervision.
• Reviews encumbrances as to availability of funds.
• Prepares reports and summaries using spreadsheet and word processing software.
• Assists in the preparation of invoices for payment.
• Organizes and maintains digital filing systems for accurate recordkeeping.
• Assists in other bookkeeping functions such as analyzing selected general ledger accounts and preparing journal entries to record correct accounting transactions.
• Supports management in preparing documentation and materials for external audits.
• Coordinates with internal departments to facilitate accurate financial processing.
• Enters and edits accounting transactions into financial systems.
• Reviews purchase card transactions to ensure proper supporting documentation and accurate account coding.
• Assists in calculating the cost of various operational activities.
• Assists in researching data for budget estimates.
• Reviews accounting or related reports for clerical accuracy and compliance with established procedures.
• Reconciles Accounts Payable related worksheets.
• Assists in maintaining accounting records of a District/Section.
• Posts entries to ledgers from supporting documentation.
• Balances detailed vendor subsidiary records.
• Attends work on a regular and consistent basis.
• Must adhere to Federal, State, County, and local ordinances.
• Performs other duties as assigned.

Status: Civilian

Blood and Viral Pathogen Risk: Minimal Risk

Environmental Conditions:

• General office setting with most duties being performed while sitting at a desk, table, or workstation.
• Must be able to work under stressful conditions.
• Must be able to relocate to other county locations based upon operational needs.
• Must be able to remain available to work when a public emergency or disaster occurs.

Skills and Abilities:

• Ability to make mathematical calculations with accuracy and reasonable speed.
• Ability to maintain accounting records and prepare reports.
• Ability to serve the public and answer questions relating to the operation of the unit.
• Ability to train personnel as needed.
• Ability to read and comprehend instructions, procedures, memos, financial reports, and format financial statements and letters.
• Ability to communicate clearly and concisely.
• Ability to provide exceptional customer service.
• Multitasking.
• Decision-making and problem solving.
• Critical thinking.
• Time management and organization.
• Speak, read and write in English.
• Strong ethics and reliability.
• Ability to interact with others effectively.

Required Knowledge:

• VSO General Orders and procedures.
• Knowledge of the principles and practices of bookkeeping and the ability to apply this knowledge in varied work situations.
• Knowledge of rules, regulations, and policies controlling fiscal record keeping.
• Knowledge of modern office practices, procedures, and equipment.
• Federal, State, County, and local laws and ordinances.
• Business English, spelling, punctuation, and arithmetic.

Physical Requirements:

• Manual dexterity.
• Ambulate independently.
• Sit for extended periods of time.
• Utilize a computer or keyboard for an extended amount of time.
• See at a normal range or with reasonable accommodation.
• Hear at a normal level or with reasonable accommodation.
• Occasionally bend, squat, reach, grasp.
• Occasionally lift up to ten pounds (10lbs).

Equal Employment Opportunity Employer M/F/D/V